11 hours

Team Administrator

  • Job Code
Company AECOM

Job Title: Team Administrator

JobID: 23339-1224568

Location: London, GBR

Description: **Business Line** Program, Cost, Consultancy

**Position Title** Team Administrator

United Kingdom - London


**Job Summary**

AECOM is seeking an Administrative Assistant to join one of our highly collaborative and motivated teams in the London office.

The Administrative Assistant will work closely with the Buildings and Places Metro 2 leadership and project delivery teams and wider admin team in support of both day to day project administration, business development and commercial management activities.

Operational support functions will include co-ordinating meetings, taking minutes, preparing and issuing correspondence and reports and other project deliverables. Business development activities include collating marketing and company information in support of producing proposals.

Responsibilities of this position will include, but not be limited to:

+ Support Senior Level Directors including Business Unit Leads and Metro 2 Commercial Director with specific client commission and commercial tasks and assisting Metro 2 Managing Director’s Executive Assistant as appropriate

+ Providing general administrative support for technical team including setting up conference calls/WebEx’s, binding reports, scheduling meetings and rooms, managing visitors, typing reports, letters, specifications, memos and other routine correspondence, making travel arrangements, resolving expense report enquiries, and maintaining inventory of office supplies

+ Prepares or proofs correspondence, forms, spreadsheets, and documents

+ Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

+ Prepares and maintain files in accordance with project document control procedures.

+ Provides basic orientation for new hires in the department

+ Organizes and maintains local business development documents including team CVs

+ Assists project managers and technical staff with client proposal preparation

+ Relies on experience and judgment to plan and accomplish more complicated goals

+ Provide support for our client relationship management database system “Salesforce” to the Salesforce Champion, training will be provided

+ Undertake Timekeeper role using Oracle, training will be provided

+ Perform other related projects and ad hoc duties as assigned

**Minimum Requirements**

+ Previous experience in a secretarial or executive assistant type role

+ Effective written and verbal communication skills a must

+ Must be detail oriented, thorough, and well-organized and effectively manage time.

+ Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines.

+ Proactive problem solver.

+ Good experience in administrative support function

+ Proficiency in MS Office (Word, Excel, PowerPoint,Outlook, Sharepoint)

+ Ability to multi-task in a high-energy environment and be able to prioritize multiple tasks efficiently and effectively

+ Ability to interact and communicate effectively within a multi-disciplinary team

**Preferred Qualifications**

+ Bachelor’s Degree in related field

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Administrative Support / Secretarial_

**_Country_** _United Kingdom_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _176597BR_

_Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status._


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