1 day old
2018-04-242018-05-24

Administration Manager

Aecom
Bukit Damansara
  • Job Code
    23339-1224850
Company AECOM

Job Title: Administration Manager

JobID: 23339-1224850

Location: Bukit Damansara, MYS

Description: **Business Line** Support/Cross Services

**Position Title** Administration Manager

Malaysia - Kuala Lumpur

Bukit Damansara

**Job Summary**

+ Responsible to the daily administration of General Office to comply with the requirements of designated policies, guidelines and procedures to facilitate the achievement of the company’s business objectives.

+ Manage the operational and fiscal activities of the Administration & General Office.

+ Plan and develop systems, guidelines, procedures, manuals and forms to improve the operating quality and efficiency of the department.

+ Supervise staff in accordance with company policies, guidelines and procedures.

+ Responsible for selection, training, and coaching of staffs.

**Operations**

+ Oversee the daily operation of Administration and General Office ensures all supporting services are provided and operated efficiently, effectively and without interruption

+ Perform day-to-day supervision to subordinates, monitors jobs for accuracy, completeness, quality, and timeliness in accordance with company policies and procedures

+ Oversee procurement activities which include sourcing of suitable vendors, products and services, and develop guidelines and procedures to improve the operation to ensure all products and services acquired are effective, efficient and cost effectively

+ Administer department activities, examining workflow, and revise processes to cope with the implementation of special projects to ensure quality and meet schedule

+ Regularly analyze and document operation processes and problems. Develop solutions to enhance efficiencies

+ Monitor the service provide to the company including in-house cleaning, repair & maintenance, printing and etc.

**Staff Management**

+ Responsible for staff scheduling to include work assignments/rotations, employee training, employee vacations, employee breaks, overtime assignment, back-up for absent employees, and shift rotations

+ Establish employee goals and conduct employee performance reviews

+ Assist staff to resolve complex or out of policy operation problems

+ Mentor to junior staff.

**Other job duties**

+ Oversee vendor contracts for service, office upkeep, supplies and equipment

+ Verify invoices and payment billings, prepare payment requisition, calculate monthly expenses and prepare monthly reports

+ Preparing annual budget, monthly expenses and control

+ Provides back-up coverage to other team members when necessary

+ Handling Ad-hoc projects or implements

+ Representatives for EE and other committees serving the communication between the company and the department.

**Minimum Requirements**

+ Minimum 5 years experience in administrative function with minimum 2 years experience at managerial role

+ Proficient in Microsoft Office (Word, Excel, PowerPoint)

+ Good cross-cultural interpersonal and communication skills

+ Analytical and detail-oriented

+ Excellent command of spoken & written English.

**Preferred Qualifications**

+ A recognized Degree in Business Studies/Administration/Management or equivalent

**What We Offer**

AECOM Support/ Cross Services comprises a number of important functions which develop and implement solutions to support our businesses and to help them meet the needs of clients. Its role is to ensure that the Business Lines operate effectively, in alignment with AECOM’s overall corporate goals. The activities cover Finance and Accounting, Human Resources, Information Technology, Legal, Compliance, Marketing and Communications, and Administration.

**Job Category** Administrative Support / Secretarial

**Business Group** Design and Consulting Services Group (DCS)

**Country** Malaysia

**Position Status** Full-Time

**Requisition/Vacancy No.** 176716BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.



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Administration Manager

Aecom
Bukit Damansara

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Aecom
Bukit Damansara
MYS

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