1 day old
2018-01-222018-02-20

Administrative Assistant

HOK
Houston, TX
  • Job Code
    1990-737
HOK | Careers

Administrative Assistant

Tracking Code
1990-737
Job Description

HOK Houston is currently seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to one or more leaders or possibly a department.

RESPONSIBILITIES:

  • Requires extensive contact with internal employees and external clients.
  • Inputs data into various information systems.
  • Provides administrative support to one or more leaders and disciplines including opening and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
  • Handles frequent telephone, email and personal contact with internal employees and external clients. 
  • Manages client contact information.
  • Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files.
  • Serves as meeting coordinator for client, internal and external meetings. 
  • Provide reception relief duties.
  • May perform other administrative duties for the department.
  • Takes personal responsibility for fostering a green workplace through sustainable work practices.
  • Fosters a commitment to external and internal client service.

 

Required Skills
  • Advanced knowledge of administrative practices and procedures.
  • Flexible and able to function well in a fast-paced environment.
  • Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
  • Great interpersonal skills and the ability to interact with all levels of staff.
  • Expert prioritizer.
  • Proven ability to independently solve problems.
  • Highly organized and meticulously detail-oriented.
  • Ability to work independently with little to no supervision and in a team environment.
  • Outstanding communication skills both verbally and in writing.
  • Proficiency in MS Office.
  • Ability to learn and master new information technology systems.
Required Experience
  • High school diploma or equivalent required; Bachelor’s degree preferred.
  • 10 plus years’ supporting at an administrative level.
  • Previous experience in architecture or related professional services firm preferred.

HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law. 

Job Location
Houston, Texas, United States
Position Type
Full-Time/Regular

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Administrative Assistant

HOK
Houston, TX

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HOK
Houston, TX

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