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Document Controller, Dubai

  • Job Code
Company AECOM

Job Title: Document Controller, Dubai

JobID: 23339-1219962

Location: Dubai, ARE

Description: **Business Line** Transportation

**Position Title** Document Controller, Dubai

United Arab Emirates - Dubai


**Job Summary**

AECOM are seeking an experienced Document Controller for a major infrastructure project located in Dubai.

**Duties & Responsibilities:**

+ To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.

+ Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.

+ Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.

+ Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.

+ Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.

+ Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.

+ Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.

+ Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.

+ Coordinating and ordering of stationary and office supplies.

+ Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.

+ Keep computerized records of all Service Users who are referred to the project.

+ Other duties as assigned by the Project Manager.

**Specific skills required:**

+ Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.

+ Excellent people skills

+ Working knowledge of e-mail and Internet

+ Experience in Database Management.

+ Accurate word processing skills

+ Ability to collate information accurately

+ Able to work alone and as part of a team

+ understanding and practical application of confidentiality

+ Able to prioritise work

**Minimum Requirements**

+ Minimum 3 years of experience within similar projects, with minimum 3 years in UAE.

+ Middle East experience preferred

**Preferred Qualifications**

+ Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute.

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

**Job Category** Engineering - Transportation

**Country** United Arab Emirates

**Position Status** Full-Time

**Requisition/Vacancy No.** 175222BR


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