1 day old
2018-01-182018-02-17

Document Controller/Typist, Oman

Aecom
Muscat
  • Job Code
    23339-1218562
Company AECOM

Job Title: Document Controller/Typist, Oman

JobID: 23339-1218562

Location: Muscat, OMN

Description: **Business Line** Transportation

**Position Title** Document Controller/Typist, Oman

Oman - Muscat

Muscat

**Job Summary**

AECOM is currently seeking to hire Document Controller to be based at Oman.

The Document Controller we will be part of the on-site team and responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports.

Job Details:

+ Monitoring the information flow on the in-house collaboration tool (ProjectWise).

+ Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.

+ General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.

+ Information Management & Archiving:

+ Receive and archive all electronic information and hard copies as required.

+ Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.

+ Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.

+ Information Management System (IMS):

+ Prepare and issue formal Transmittals for all outgoing information.

+ Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.

+ Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed.

+ Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.

+ Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.

+ Project Administration:

+ Monitor project programme to highlight key dates and aid their successful completion.

+ Prepare and update reports, minutes, and other documentation as necessary.

+ Assist team members with the relevant document management procedures.

+ Collect and/or track other data as required by the project team

+ Print drawings and documents as necessary.

Specific Skills Required (Hiring manager completion required, mandatory)

+ Fluent in Arabic and English, writing and speaking.

+ Good working knowledge of FIDIC contracts or similar

+ Specific systems or tools used – ETABS, SAFE etc.

+ Specific industry and project experience – ports, rail, highways

+ Requirements for driving licenses

+ Mandatory Professional Certifications

Person Specification (Behavioral Attributes):

+ Safeguard - To operate ethically and with integrity, while prioritising safety and security in all that you do

+ Be decisive - Know how to prioritize, advocate focus and accountability

+ Be impactful - Use clear and frequent communications, drive execution and results.

+ Be client-focused - Be collaborative, innovative and strategic.

+ Be the role model - Lead by example, demand excellence, maintain safety and integrity as top priorities.

**Minimum Requirements**

+ Previous document control experience;

+ Experience with Construction Document Control systems beneficial;

+ Some construction knowledge/background;

+ Minimum experience of 3 years

**Preferred Qualifications**

+ Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools.High school degree.

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

**Job Category** Administrative Support / Secretarial

**Country** Oman

**Position Status** Full-Time

**Requisition/Vacancy No.** 174637BR



Categories

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Document Controller/Typist, Oman

Aecom
Muscat

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Aecom
Muscat
OMN

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