5 hours
2018-02-192018-03-20

Legal Administrative Assistant

HOK
Saint Louis, MO
  • Job Code
    1910-737
HOK | Careers

Legal Administrative Assistant

Tracking Code
1910-737
Job Description

HOK is looking for an Administrative Assistant to work with our legal team in St. Louis. Must have legal experience and five years or more supporting at an administrative level.  Previous experience working at an architectural/design firm would be a plus. 

 

To perform in this position successfully, an individual must be experienced in handling a wide range of administrative related tasks and able to work independently with little or no supervision. The ability to remain flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Experienced written and verbal communication skills, strong decision making ability and attention to detail are equally important. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

ESSENTIAL JOB RESPONSIBILITIES:

  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Provides administrative assistance to all members of the Legal Department including opening and distributing mail, answering the telephone and taking phone messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
  • Handles frequent telephone, email and personal contact with internal employees and external clients.
  • Prepares correspondence and legal documents and manages client contact information.
  • Inputs important data into various corporate information systems.
  • Handles intake of and response to insurance certificate requests.
  • Serves as meeting coordinator for client, departmental and/or office meetings.
  • Track and coordinate payment of outside consultant invoicing.
  • Organizing and filing of departmental documents and correspondence.
  • May perform other administrative duties for the department.
  • May relieve receptionist at switchboard on rotating schedule or as needed.
  • Takes personal responsibility for fostering a green workplace through sustainable work practices.

 

OTHER:

  • Overtime may be required.

 

Required Skills

KNOWLEDGE / SKILLS / ABILITIES:

  • Advanced knowledge of administrative practices and procedures.
  • Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
  • Ability to effectively work with all levels of employees.
  • Ability to work efficiently, in an organized manner and with attention to detail.
  • Ability to communicate both verbally and in writing.
  • Strong customer service orientation.
  • Proficiency in MS Office, including Word, Excel, PowerPoint and Outlook.
  • Ability to learn and master new information technology systems.

 

Required Experience

EDUCATION / EXPERIENCE:

  • High school diploma or equivalent required; Bachelor’s degree preferred.
  • Five years or more supporting at an administrative level.
  • Previous experience working at an architectural/design firm a plus.

 

HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law. 

Job Location
St Louis, Missouri, United States
Position Type
Full-Time/Regular

Categories

  • Other / Not Specified
  • Healthcare
  • Hospitality
  • Real Estate
  • Retail / Wholesale

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Legal Administrative Assistant

HOK
Saint Louis, MO

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HOK
Saint Louis, MO

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