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Project Coordinator

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Gensler — Career Opportunities

Project Coordinator

Location: Oakland, CA, US


Gensler’s Oakland office is a small, entrepreneurial group of design professionals serving the local client community.  The rest of the world is now recognizing what we have known for quite some time—that the East Bay is an ideal location for business, leisure activities and the arts. Oakland is at the heart of a resurgence of community spirit and economic growth that is bringing vigor to urban neighborhoods and spreading new business opportunities throughout the East Bay. Oakland is our destination because we believe that we can contribute to positive changes in the business community, foster growth in the neighborhoods and help shape the cityscape as Oakland re-imagines its future. From the busy nexus of commerce that is Oakland, we can better serve both our local East Bay and our global clients. As a leading Bay Area-headquartered design firm, we can offer our clients specifying power, strong vendor and dealer relationships, and a wide range of resources in the design and corporate sectors. We have the power to help bring about change.

Gensler is a global design firm, with 40+ offices and 5,000+ employees worldwide. Gensler helps clients succeed by focusing on the needs of the people they serve, whether they are employees, customers, sports fans, students, passengers or guests. Founded in 1965, Gensler has deep expertise in design and architecture across 31 practices, including commercial office buildings, professional services, retail, aviation, planning and urban design, entertainment and hospitality, sports stadiums and education facilities. The firm also holds practices focusing on brand strategy, environmental graphic design, mission-critical facilities, and has recently invested in consulting for real estate workplace and sustainable design.

For more information, visit our website (www.gensler.com) or blog (www.gensleron.com), follow us on Twitter (@GenslerOnCities, @GenslerOnWork, @GenslerLfstyle), or like us on Facebook (www.facebook.com/GenslerDesign/).

We are searching for an experienced Project Coordinator with a successful track record of assisting in architecture and/or interiors projects, servicing multiple projects at the same time. 

Responsibilities include:

Assist project teams with various billable aspects of projects such as;

·               Assist with writing contracts and proposals

·               RFI log maintenance and follow up

·               Submittal log maintenance and follow up

·               Job Folder Administration

·               Sample ordering and coordination

·               Open new project numbers

·               Maintain programming spreadsheets

·               Coordinate and attend project meetings, transcribe and distribute meeting notes

·               Assist in preparing design presentations

·               Maintain project schedules

·               Assist with collection of time sheets and consultant and billing invoices

·               Assist with project staffing and work plans

·               Assist with project financial status reports

·               Maintaining complete and thorough project documentation and records


·               3-5 years of project coordination and/or administrative professional experience in an architecture or design firm

·               Proficient in Microsoft Office including Word, Excel and PowerPoint

·               Proficient in InDesign and Photoshop

·               Knowledge of Microsoft Project desirable

·               Extreme attention to detail and the ability to multi-task and prioritize required

·               Must be organized, efficient and enjoy working with a team

·               Able to work independently with minimal guidance, and a motivated self-starter

·               Excellent verbal and written communication is essential

Gensler is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program.  Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.




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