5 hours

Senior Administrative Assistant

Flint, MI
  • Job Code
Company AECOM

Job Title: Senior Administrative Assistant

JobID: 23339-1205972

Location: Flint, MI, 48503, USA

Description: **Business Line** Water

**Position Title** Senior Administrative Assistant

United States of America - Michigan


**Job Summary**

AECOM is anticipating the award of a three-year contract by the City of Flint, Michigan to serve as the Program Manager to oversee the replacement of all remaining lead service lines in the City and manage immediate water system capital projects to improve water system metering, distribution, pumping, administration, and customer service. These improvements will enable the City to supply its customers with reliable, high quality drinking water and will support the future economic development needs of the Flint region. This position is contingent upon award of contract.

The Water Business Unit of AECOM is actively seeking a Senior Administrative Assistant for the Flint Water Program. The successful candidate will work with other AECOM and client staff to support specific and key program initiatives. This position is contingent upon award of contract.

The responsibilities of this position include, but are not limited to, those listed below:

+ Provides office and clerical support including preparation of correspondence, reports, meeting minutes, and slide presentations, receipt and distribution of incoming and outgoing documents, and related duties including entering documents into project SharePoint sites

+ Provides administrative assistance and clerical support with regards to supplies/purchases to support project teams

+ Works with AECOM vendors to support the office

+ Receives and files all incoming and outgoing documentation

+ Prepares and maintain files in accordance with project procedures

+ Maintains the final project archive documents per client and AECOM requirements

+ Collects daily reports and maintains the Daily Report Log as necessary

+ Assists in special reports as requested by Water Business Unit staff and Project Team

**Minimum Requirements**

+ High school diploma or equivalent

+ 6+ years administrative service experience

+ Experience in filing systems, meeting minutes, RFI/Submittal and other Project logs and management

+ Proficient in Microsoft Professional Office Suite including: Excel, Word, Access, and PowerPoint

+ Experience with project management software systems

+ Must be detail oriented, thorough, well organized and effectively manage time

+ Ability to multi-task in a high-energy environment and be able to prioritize multiple tasks

+ Must possess a background to understand the terminology used in the office environment on a daily basis

+ Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines

+ Excellent verbal and written communication skills

+ Must possess a valid driver’s license

**Preferred Qualifications**

+ 8+ years of administrative service experience

+ Previous experience supporting large engineering or technical projects or programs

**What We Offer**

At AECOM, employee’s safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM’s Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.

AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply. For further information, please click here to view the EEO Is The Law poster.


_Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Administrative Support / Secretarial_

**_Country_** _United States of America_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _170594BR_


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Senior Administrative Assistant

Flint, MI

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Flint, MI

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