18 days old
2018-07-042018-08-03

Associate Program Manager

Aecom
Arlington, VA

Business Line IDEV

Position Title Associate Program Manager

United States of America - Virginia

Arlington

Job Summary

Under the supervision of the Senior Program Manager, the home office Associate Program Manager (APM) will serve as a central member of the home office project management unit (PMU). The APM manages client contracts, supports project field operations, and coordinates home office program activities. The APM supports overall operational, contractual and financial management of the project, and coordination and management of field office operational staff. S/he serves as AECOMs operational representative to client technical and contracting officers for several projects. The APM may supervise one or more Program Coordinators, providing guidance, training, and mentorship as part of the PMU or the broader team. In addition, the APM regularly contributes to business development efforts and participates in divisional and corporate initiatives. The APM will report to either the Program Manager or Senior Program Manager.

Essential Responsibilities:

  • Support overall project management from award through closeout, including contractual compliance, financial management, and oversight of project personnel and subcontractors

Contracts

  • Be familiar with relevant policies and procedures including: US and project host country laws and regulations; AECOM policies and procedures; USAID regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures

  • Provide contractual quality assurance, control, and compliance

  • Develop and submits approval requests to USAID

Operations and Administration

  • Manage project start-ups and closeouts, including planning, record management, and traveling to the field as appropriate. Oversees disposition of non-expendable equipment and other project assets

  • Oversee recruitment and personnel management of long- and short-term consultants, including development and execution of employment contracts, scopes of work, and collection of all supporting documentation

  • Ensure that all project technical deliverables are formatted with the proper branding requirements established by the contract and sent to the Development Experience Clearinghouse or the Prime Contractor and properly archived in the home office filing system

  • Serve as principal AECOM point of contact with U.S. and third country-based subcontractors contract representatives. Develops subcontracts, facilitates communication with field and home office project leads, and reviews and approves subcontractor invoices

  • Train, mentor, and supervise Project Coordinators and delegate tasks to project team members

  • Provide in country support to the field team as needed

Finance

  • Responsible for project financial management, including monthly review and approval of field office expenditures, client invoices, and ensuring necessary back up documentation is complete and accurate. Monitors project budgets, manage internal budget tracker, prepares budget modifications, and compiles accrual, pipeline, and cost-to-complete reports for both AECOM and clients as necessary

Business Development

  • Support business development, as required, through research, writing proposal sections, recruitment, partner identification and management, and the development of past-performance and qualifications statements

Minimum Requirements

  • 3 years of project implementation experience

  • Bachelors degree in related field, including International Relations, Political Science, Government, Economics, Business, International Development, or relevant work experience required

  • Experience in backstopping donor funded development projects

  • Knowledge of USG regulations and policies (including FAR and AIDAR regulations)

  • Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables

  • Ability to effectively cope with ambiguity and change; to balance flexibility with consistency; and to manage client relationships and needs in consideration of organizational policy and management concerns

  • Strong interpersonal skills, ability to work independently and in a team

  • Attention to detail; good organizational and prioritization skills

  • Background in budget development and management

  • Willingness to manage and mentor junior level staff

  • Willingness to travel and work overseas on short term technical assignments up to 25%, sometimes at short notice

  • Fluency in in written and spoken English

Preferred Qualifications

  • Advanced degree in relevant field

  • Interest in Governance, Stabilization and Conflict Resolution

  • Experience backstopping USAID and or OTI projects

  • Experience living and/or working abroad

  • Previous staff management experience

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category International Development

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 188163BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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Associate Program Manager

Aecom
Arlington, VA

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Arlington, VA
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